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Viewing cable 07NAIROBI1823, ELIMINATING THE "APPLCIATION RECEIVED" STAMP

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Reference ID Created Released Classification Origin
07NAIROBI1823 2007-04-26 05:56 2011-08-25 00:00 UNCLASSIFIED Embassy Nairobi
VZCZCXYZ0014
RR RUEHWEB

DE RUEHNR #1823 1160556
ZNR UUUUU ZZH
R 260556Z APR 07
FM AMEMBASSY NAIROBI
TO RUEHC/SECSTATE WASHDC 9287
INFO RUEHAE/AMEMBASSY ASMARA 4943
RUEHDS/AMEMBASSY ADDIS ABABA 9272
RUEHLGB/AMEMBASSY KIGALI 4797
RUEHKI/AMEMBASSY KINSHASA 1862
RHMFISS/US CUSTOMS AND BORDER PROTECTION WASHINGTON DC
UNCLAS NAIROBI 001823 
 
SIPDIS 
 
SIPDIS 
 
DEPT FOR CA/VO/F/P JILL NYSTROM 
 
E.O. 12958:  N/A 
TAGS: CVIS OEXC CMGT DHS KE
SUBJECT: ELIMINATING THE "APPLCIATION RECEIVED" STAMP 
 
REF: A. STATE 4819 
 
1.  Post received reftel and immediately discontinued use of the 
"application received" stamp.  Nairobi has monitored the change over 
the past quarter and requests permission to reinstitute the stamp 
process for the following reasons: 
 
-- Issuances and refusals are not always being captured by the NIV 
system, and not always being electronically recorded.  Post notices 
at least a half-dozen applications a day in which previous issuances 
and refusals are missing from the system.  This is particularly 
problematic with children, who for unknown technical reasons, are 
often not captured as refusals.  This forces officers to rely on the 
honesty of applicants' responses to DS-156 questions 31 about 
previous refusals.  Nairobi is very concerned about refusals that 
potentially could go unnoticed due to the combination of 
technological deficiencies and unscrupulous applicants who now go 
unchecked by the "application received" stamp. 
 
-- Applicants in East Africa use fluid name conventions that often 
change from passport to passport.  Even genuine passports often show 
dramatic changes in name from one passport to the next.  Despite 
Post's effective use of alias fields, we believe that even slight 
name changes throw-off attempts by the NIV system to keep track of 
applicants' previous issuances and refusals.  Nonetheless, in some 
situations, even persons with the same name and date of birth are 
not being captured electronically by the system, despite previous 
application records.  It is too time intensive and not reasonable to 
expect line officers to countercheck NIV with the CCD to determine 
if applicants have had previous issuances or refusals that might not 
be appearing in the NIV system. 
 
-- There have been complaints from friendly Embassies, which have 
used the presence of an "applicantion received" stamp as a litmus 
test for their applicants.  Post gets numerous requests from other 
missions to confirm whether we have refused applicants who have 
subsequently sought visas with them.  This continued liaison 
function is beneficial for us and other missions, as we can discuss 
our shared applicant pool and their fraud trends.  We believe that 
the discontinuation of the "application received" stamp will result 
in less interaction with other missions and may result in Post 
fielding dead-end questions about applicants not in our system. 
Finally, we realize that, with the disappearance of the stamp, 
friendly consulates will not even know when we have determined an 
applicant to be permanently ineligible, and would remain unaware of 
any such ineligibilities. 
 
2.  For the reasons outlined above, Nairobi requests Washington 
concurrence for the reimplementation of the "application received" 
stamping until the NIV electronic application tracking system 
becomes more reliable. 
 
RANNEBERGER