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Viewing cable 06PRAGUE1052, PRAGUE EL CONFERENCE: IMPORTANT INFORMATION

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Reference ID Created Released Classification Origin
06PRAGUE1052 2006-08-30 08:20 2011-08-25 00:00 UNCLASSIFIED Embassy Prague
VZCZCXRO0249
RR RUEHAST
DE RUEHPG #1052/01 2420820
ZNR UUUUU ZZH
R 300820Z AUG 06
FM AMEMBASSY PRAGUE
TO RUEHZL/EUROPEAN POLITICAL COLLECTIVE
RUEHNO/USMISSION USNATO 1765
RUEHBS/USEU BRUSSELS
INFO RUEHC/SECSTATE WASHDC 7887
UNCLAS SECTION 01 OF 02 PRAGUE 001052 
 
SIPDIS 
 
SIPDIS 
 
DCMS, MANAGEMENT OFFICERS, AND CONSULS GENERAL; EUR/NCE FOR 
ERIC FICHTE 
 
E.O. 12958: N/A 
TAGS: AMGT APER OTRA AFSI EZ
SUBJECT: PRAGUE EL CONFERENCE: IMPORTANT INFORMATION 
 
REF: A. PRAGUE 666 
     B. PRAGUE 791 
     C. PRAGUE 1013 
 
PRAGUE 00001052  001.2 OF 002 
 
 
1. (U) Embassy Prague welcomes participants of the Prague EL 
Conference, which will take place on September 6-8 (Ref A, 
B). A country clearance cable has been sent granting entry to 
all conference participants (Ref C). If you know of someone 
who is planning to attend the Conference but is not listed on 
the country clearance cable, please contact Sarah Peck, 
pecksc@state.gov, immediately. 
 
2. (U) A "Conference Guide" and a detailed conference 
schedule will be sent to all participants by email later this 
week. As described in these materials, the Welcome Dinner 
will take place at Ambassador Cabaniss's residence on 
Wednesday, September 6. The Conference sessions will take 
place at two locations: the Intercontinental Hotel on 
Thursday, September 7, and the facilities of Radio Free 
Europe (RFE/RL) on Friday, September 8. Transportation will 
be provided to and from the Welcome Dinner, and to both 
conference locations. 
 
 
 
-------------- 
CONFERENCE FEE 
-------------- 
 
3. (U) As a reminder to posts, all participants are required 
to pay a $175 Conference Fee. (We are pleased to announce 
that we were able to lower the Conference Fee described in 
Ref B.) The Conference Fee includes the cost of conference 
facilities, DVC services, refreshments, two catered lunches, 
the Welcome Dinner, and transportation. Because the fee 
includes the cost of one dinner and two lunches, posts can 
reduce the M&IE disbursement to participants if desired. The 
$175 Conference Fee will be paid in two installments, as 
described in paras. 4-6 below. 
 
---------------- 
Part 1: $120 fee 
---------------- 
 
4. First, the Intercontinental Hotel will charge all 
participants a $120 fee. This fee is for the services and 
facilities provided by the Intercontinental Hotel, e.g., the 
conference room, a catered working lunch, transportation, 
refreshments, and DVC services. 
 
INTERCONTINENTAL HOTEL GUESTS: will simply be charged the 
$120 fee on their hotel bill. 
 
ANGELO/OTHER HOTEL GUESTS: are required to pay the $120 fee 
prior to commencement of the first conference session on 
Thursday, September 7. These participants can pay the fee in 
one of two ways: 
 
A. (Recommended) Prepare a short letter for the 
Intercontinental Hotel prior to your arrival in Prague. 
Include your name, credit card number and expiry date, phone 
number, a reference to the U.S. Embassy Conference, and a 
statement authorizing the Hotel to charge the $120 fee to 
your credit card. Sign the letter and fax it to Mr. Sovadina 
at the Intercontinental Hotel. The fax number is: (420) 296 
631 123. His direct phone number is (420) 296 630 966 if you 
have any questions. We advise paying before September 1. 
 
B. Pay the fee at the Intercontinental reception the 
afternoon of September 6, or the morning of September 7 prior 
to the first conference session. 
 
----------------------------- 
Part 2: 1200 Czech Crowns fee 
----------------------------- 
 
5. (U) Second, an Embassy representative will collect 1200 
Czech Crowns (approximately $55) in cash from all 
participants when they register at the Conference Check-In. 
This 1200 CZK charge is for non-hotel related expenses, e.g., 
the Welcome Dinner, the catered lunch at RFE/RL on the second 
day of the conference, and incidental expenses. Therefore, do 
NOT/NOT pay this to your hotel. Participants can obtain Czech 
Crowns by exchanging money at the airport or their hotel, or 
at any number of conveniently located ATM machines throughout 
the city. 
 
6. (U) IMPORTANT NOTE: All participants are expected to 
 
PRAGUE 00001052  002.2 OF 002 
 
 
attend the Welcome Dinner, the two working lunches, and all 
formal conference sessions. These events are not optional. 
Therefore, participants must pay the entire Conference Fee 
before they can attend the Conference. We cannot refund any 
portion of the Fee. 
 
------------------- 
CONFERENCE CHECK-IN 
------------------- 
 
7. (U) Conference Check-In (separate from hotel check-in) 
will take place at the Intercontinental Hotel and the Angelo 
Hotel from 16:00 to 18:00 on Wednesday, September 6. 
Participants staying at other hotels are strongly advised to 
go to the Intercontinental (not the Angelo) on September 6 
during these hours to Check-In and pay the Conference Fee. 
Following Check-In, all participants will be provided 
transportation to the Welcome Dinner. The shuttle buses will 
depart at 18:30 from both the Intercontinental and Angelo 
Hotels. (Conference Check-In will continue Thursday morning, 
September 7, for those who arrive late. However, participants 
are urged to complete their Check-In on September 6.) 
 
---------- 
QUESTIONS? 
---------- 
 
8. (U) Please contact Sarah Peck, pecksc@state.gov. 
CABANISS