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Viewing cable 06PRAGUE791, PRAGUE EL CONFERENCE: FORMAL REGISTRATION

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Reference ID Created Released Classification Origin
06PRAGUE791 2006-07-13 15:24 2011-08-25 00:00 UNCLASSIFIED Embassy Prague
VZCZCXRO8015
RR RUEHAST
DE RUEHPG #0791/01 1941524
ZNR UUUUU ZZH
R 131524Z JUL 06
FM AMEMBASSY PRAGUE
TO RUEHZL/EUROPEAN POLITICAL COLLECTIVE
RUEHNO/USMISSION USNATO 1760
RUEHBS/USEU BRUSSELS
INFO RUEHC/SECSTATE WASHDC 7633
UNCLAS SECTION 01 OF 02 PRAGUE 000791 
 
SIPDIS 
 
SIPDIS 
 
DCMS, MANAGEMENT OFFICERS, AND CONSULS GENERAL; EUR/NCE FOR 
ERIC FICHTE 
 
E.O. 12958: N/A 
TAGS: AMGT APER OTRA AFSI EZ
SUBJECT: PRAGUE EL CONFERENCE: FORMAL REGISTRATION 
REQUIREMENTS 
 
REF: PRAGUE 00666 
 
PRAGUE 00000791  001.2 OF 002 
 
 
1. (U) Embassy Prague will host an Entry Level (EL) 
Conference September 6-8, 2006 (reftel). The Conference will 
focus on transformational diplomacy tradecraft and career 
development. The purpose of this cable is to provide 
instructions for formal registration and basic logistical 
information. Please note, the formal registration deadline 
has been extended to July 26, 2006. 
 
2. (U) Number of participants: Embassy Prague is grateful for 
the overwhelming interest in the Conference, and has 
therefore increased the number of participants from 30 to 50 
to try to accommodate as many entry level participants as 
possible. However, due to limited space at the conference 
venue and hotel, we request each post to limit its delegation 
to no more than two participants. Posts that have nominated 
more than two participants are asked to specify which 
participants should be placed on a waiting list. 
 
3. (U) Schedule: the Welcome Dinner at the residence of 
Ambassador Cabaniss will begin at 1900 on September 6. 
Participants are asked to arrive in Prague mid-afternoon on 
that date (preferably no later than 1600), so that they have 
time to check-in to the hotel, register for the Conference, 
and catch the Dinner shuttle bus departing from the hotel at 
1830. The Conference will begin promptly at 0900 on September 
7, and last until 1630 on September 8. The Embassy is 
planning optional social events for the evenings of September 
7-8 and the weekend of September 9-10. 
 
4. (U) Formal Conference Registration: Embassy Prague 
requests posts to formally register their participants no 
later than Wednesday, July 26 by transmitting a cable 
providing the information listed below for each participant. 
 
-- Name 
-- Title 
-- Date of Birth 
-- Passport number 
-- Security Clearance Level 
-- Arrival and departure dates to and from Prague 
-- Telephone, fax, and unclassified email address 
-- Whether the person will be accompanied by anyone (if so, 
please provide the name and passport number of each 
accompanying person) 
-- Any special needs or requests 
 
5. (U) Please title the cable "Prague EL Conference 
Registration," use AMGT and PREL tags, and put Sarah Peck in 
the Pass line. (Posts that have previously transmitted a 
cable are asked to resend with all the requested information, 
including the new information, included). 
 
6. (U) Registration and Cancellation deadlines: posts must 
formally register their participants on or before July 26. 
Pre-registered participants will have priority for the 50 
available slots (subject to the "two participant" limitation 
mentioned above in paragraph 2). After July 26, people on the 
waiting list will be offered an opportunity to fill vacant 
slots. If the need to cancel the registration should arise, 
posts are asked to cancel as soon as possible -- and in any 
case before August 6 -- to avoid hotel penalties and to 
ensure that others who wish to attend the Conference can do 
so. 
 
7. (U) Hotel Reservations: Embassy Prague has reserved a 
block of rooms at the five-star Intercontinental Hotel, where 
the conference will take place. We have negotiated a daily 
rate of $217 US dollars (the per diem rate for the Czech 
Republic). This rate is valid for single or double occupancy, 
and includes breakfast. All rooms have an Internet 
connection. Participants are advised to make their 
reservations immediately, but certainly before the Conference 
registration deadline of July 26. When making a reservation, 
please ask for the U.S. Embassy Conference rate and provide 
the code, which is "ELC". 
 
Contact details for the hotel: 
 
Intercontinental Hotel Praha 
Namesti Curieovich 
110 00 Prague 
Czech Republic 
Front Desk: (420) 296-631-111 
Fax: (420) 224-811-216 
Email: Prague@intercontinental.com 
 
PRAGUE 00000791  002.2 OF 002 
 
 
Website: www.intercontinental.com/Prague 
 
Conference contact: 
 
Mr. Ondrej Novotny 
Tel: (420) 296-630-924 
Email: ondrej.novotny@ichotelsgroup.com 
 
8. (U) Travel Reservations: participants are reminded that 
September is peak tourist season in Prague. Therefore, 
participants are advised to make their travel arrangements to 
Prague as soon as possible to ensure a seat and competitive 
fares. The Prague-Ruzyne airport is 30-45 minutes from the 
hotel by taxi (AAA Taxi is recommended, and located right 
outside the terminal.) The estimated cost from the airport is 
600-700 Czech Crowns. The main train station is conveniently 
located within minutes of the hotel. 
 
9. (U) Conference fees: the hotel will charge a $207 fee per 
participant. This hotel fee, which the hotel will add to the 
bill of each participant, includes the cost of the conference 
facilities for two days, DVC services, refreshments provided 
throughout the day, two catered lunches, and shuttle bus 
service from the hotel to the Ambassador's residence for the 
Welcome Dinner. In addition, Embassy Prague will charge 
participants a separate Embassy fee of $30, payable in cash 
upon registration. This fee covers the cost of the Welcome 
Dinner and incidential expenses. The combined Conference fees 
total $237; however, because the fees include the cost of one 
dinner and two lunches, posts can reduce the M&IE 
disbursement to participants by $93, reducing the total cost 
of the Conference fees to $144. 
 
10. (U) Family members: Embassy Prague warmly welcomes the 
family members, friends and or child care providers 
("guests") of participants. Guests are welcome to attend the 
optional social events planned for the evenings of September 
7-8 (a barbecue at the Embassy and a dinner cruise), and the 
weekend of September 9-10. The Embassy will provide 
participants and their guests welcome kits with tourist 
information about Prague, but does not plan to organize 
social events for guests during the day. Participants are 
advised that due to space limitations, guests may not attend 
the Conference sessions or the Welcome Dinner on September 6. 
The Embassy asks participants who plan to bring children to 
make their own arrangements for child care providers. The 
Embassy will provide the contact information for a nanny 
service upon request. The hotel may also have referrals to 
reputable services. 
 
11. (U) Attire: participants should wear business attire at 
the Welcome Dinner and during the Conference sessions. Casual 
attire is appropriate for all optional social events and for 
touring the city. Comfortable walking shoes are recommended 
because the streets and sidewalks are paved with 
cobblestones. 
 
12. (U) Currency Exchange: Embassy Prague will not provide 
currency exchange services. However, money can be exchanged 
at the airport, in the hotel, and at accredited exchange 
places conveniently located near the hotel. Most banks have 
24-hour ATMs, which dispense Czech Crowns. 
 
13. (U) Questions? For hotel related questions, please 
contact the Intercontinental Hotel directly. The point of 
contact is Mr. Ondrej Novotny, (420) 296-630-924, 
ondrej.novotny@ichotelsgroup.com. For questions relating to 
the Conference, please contact Political Officer Sarah Peck, 
(410) 257-002-312, pecksc@state.gov. 
CABANISS